Administrative Assistant

The Grand Hyatt Deer Valley Hotel is in the famed Deer Valley ski resort and approximately 40 minutes from the Salt Lake City International Airport.  The Grand Hyatt Deer Valley Hotel is part of a new development, planned to incorporate 17 ski lifts, ±1,600 residential units, 8 hotels with a total of ±1,350 rooms, ±250,000 square feet of conference and retail space, and one of the largest “ski beaches” in the world.

The Grand Hyatt is comprised of 436 luxury accommodations including 381 guest rooms and 55 residential units with approximately 30,000 square feet of versatile indoor meeting space, lobby level 3-meal restaurant and bar, signature bar, pool/après ski bar and grill, coffee bistro, large outdoor event terrace, pool and 3 whirlpools, kids club, and fitness area.

Hyatt is a place where high expectations aren't just met-they're exceeded. It's a place of outstanding rewards, where talent opens doors to exciting challenges in the hospitality industry.  It's a place where career opportunities are as unlimited as your imagination. Discover your place to shine in our warm, respectful, and inclusive culture.

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The Administrative Assistant supports the daily administrative needs of the General Manager and the Food & Beverage leadership team. This role focuses on organizing schedules, preparing documents, coordinating communication, and assisting with routine departmental tasks. It is well‑suited for someone who is detail‑oriented, organized, and comfortable supporting multiple leaders in a fast‑paced hotel environment 

Administrative Support Responsibilities

·  Assist with scheduling, calendar updates, and coordinating meetings for hotel leadership.

·  Prepare and format basic documents, reports, checklists, menus, and meeting materials.

·  Help manage incoming calls, emails, and visitor inquiries; route information to the appropriate leader or department.

·  Support travel arrangements, expense submissions, and routine purchasing or invoice tasks.

·  Maintain organized filing systems, departmental records, and general office supplies.

·  Assist with onboarding coordination, communication updates, and F&B administrative tasks.

·  Help prepare agendas, meeting notes, and follow‑up items for leadership and departmental meetings.

·  Support routine F&B documentation, compliance tracking, and seasonal or colleague engagement activities.

·  Draft and edit simple correspondence and ensure deadlines and tasks are tracked and completed.

·  Maintain confidentiality and provide general administrative support to ensure smooth daily operations across the Executive Office and Food & Beverage teams.

·  High school diploma required, some college preferred.

·  1–2 years of administrative or office support experience.

·  Hospitality or Food & Beverage experience is helpful but not required.

·  Strong organization and time‑management skills.

·  Clear and professional communication skills.

·  Comfortable using Microsoft Office (Outlook, Word, Excel).

·  Detail‑oriented, reliable, and able to support multiple leaders.

·  Positive attitude and willingness to learn hotel and F&B processes.