Executive Assistant

$75,000 - $85,000 yearly
  • RET Ventures
  • Park City, UT, USA
  • Jan 05, 2023
Full time Executive Finance Real Estate

Job Description

RET Ventures, a venture capital investment firm located in Park City, UT, is searching for an Executive Assistant to provide administrative support to C-level executives. We are looking for an experienced EA who can take on new projects as well as act as a sounding board. The ideal candidate will be confident, direct, mature, and detail oriented.

Responsibilities
• Ownership for all administrative and personal support for Partner / Managing Director with secondary support for a part-time executive
• Manage complex calendars with diplomacy, discretion, and excellent judgment including vetting, prioritizing, and providing recommendations
• Act as the point of contact among executives, employees, clients and other external partners
• Help ensure Partners are properly prepared and on time for meetings
• Schedule meetings and calls ensuring accurate calendar appointments across multiple time zones
• Manage travel (air travel, lodging, dinners, ground transport, etc.) arrangements, which may require frequent changes
• Track daily expenses and prepare expense reports
• Ability to start conference room meetings and navigate technology requirements
• Format information for internal and external communication – emails, presentations, reports
• Organize and maintain office and personal files
• Work with internal administrative team to plan and execute onsite and offsite meetings, dinners, conferences, the firm’s annual summit, and other events
• Support executive family for miscellaneous personal assistant tasks
• Assist in planning Board meetings for portfolio companies
• Manage team’s conference and hotel reservations and other logistics for major industry events
• Assist in the management of the firm’s CRM, maintain internal contacts and mailing lists
• Coordinate with other company members to ensure effective communication, follow up and provide reminders on project deadlines and deliverables
• High availability with quick and accurate turnaround

Requirements
• 5+ years as an Executive Assistant and/or Personal Assistant
• Excellent MS Office knowledge, Zoom platform, Expensify (or similar expense reporting software)
• Experience in booking complex travel, nationally and internationally
• Experience in preparing Excel spreadsheets, Word documents, and PowerPoint presentations
• Outstanding organizational and time management skills
• Familiarity with office gadgets and applications (printers, copy, scanning, video conferencing)
• Excellent verbal and written communications skills
• Discretion and confidentiality
• Polished, proactive professional with a can-do attitude

Qualifications
• Own your own vehicle and have a valid driver's license
• High school or equivalent (Required) - Bachelor’s degree preferred
• US work authorization (Required)
• Knowledge of Microsoft Office programs including Excel, Word or similar programs
• Demonstrates organizational and time management skills, ability to prioritize tasks, and attention to detail

Job Details
• Job Type: Full time, in-office, Mon - Fri
• Salary: Competitive salary + bonus, depending on experience
• Full health benefits package, 401K package with company matches, short term / long term disability, long-term incentive plan, cell phone reimbursement plan, competitive PTO