HOA Support Manager

  • Sea to Ski Property Management
  • Park City, UT, USA
  • Nov 07, 2022
Full time Professional Services

Job Description

HOA SUPPORT MANAGER – HOA MANAGEMENT – FULL TIME

Location: Park City, UT, US
Company: Sea to Ski Property Management
Shift Type: Full Time

Join our fun and collaborative team at Sea to Ski!

Sea to Ski Property Management is the premier property management company in Park City, Utah. We specialize in private, non-rental vacation homes and management of homeowner associations. With over 15 years of experience as one of Park City’s best property management teams, we are committed to delivering top-tier service, intentional growth, and team development. This is a dynamic, fast paced, and fun work environment.

Sea to Ski is seeking an HOA Support Manager to assist with the management and daily oversight of Sea to Ski’s managed homeowner associations.

Essential Business Functions:

 

Board and Homeowner Communication

  • Develop a working relationship with community board members and homeowners

  • Correspond with HOA board members and homeowners regarding property status, ongoing projects, upcoming meetings, and immediate issues or concerns

  • Proactively triage any unplanned or immediate property issues (snow removal, water line breaks, security, etc.)

 

Governance 

  • Perform a wide spectrum of administrative duties to successfully enforce community Covenants, Compliance & Regulations (CC&R’s), Bylaws, and Rules and Regulations

  • Complete regular community common area inspections to monitor property condition and ensure homeowner compliance 

 

Vendor Oversight

  • Provide oversight of property maintenance and improvement projects including, but not limited to:

    • Contacting and meeting with vendors to obtain bids for large projects (painting, siding, roofing, HVAC, etc.)

    • Scheduling of projects

    • Monitoring progress of ongoing projects to ensure quality, completion, and timeliness

 

Financial and Administrative

  • Perform HOA financial analysis including, but not limited to: P&L review, balance sheet review, reserve study review, reserve allocation review, and annual budget preparation

  • Maintain digital organization and storage of accurate and current association documents/records internally and externally

  • Organize and monitor all HOA calendars to identify, communicate, and prepare for upcoming key dates

  

Qualifications:

  • Experience in a service position preferred, ability to deliver strong customer service required

  • Strong written and verbal communication skills 

  • Ability to interact and work positively and effectively with homeowners and staff at all levels

  • Financial analysis competence from a formal business/finance/accounting degree, background, or experience 

  • General technical competence including comfort using Microsoft Office, Google Workspace

  • Ability to manage multiple tasks simultaneously, establish priorities, and meet deadlines

  • Exceptional organization and tracking skills

  • Ability to function efficiently in a fast-paced, demanding environment

  • Valid driver’s license and clean driving record required

 

Compensation and Benefits:

  • This is a full-time position (40 hours per week)

  • Medical, Dental, and Vision insurance for full-time employees

  • Healthcare Savings Accounts & Dependent Care Flexible Spending Accounts (for eligible plans)

  • 401(k) retirement plan for all employees (eligible to contribute after 12 months of service)

  • Flexible Paid Time Off (PTO), Sick Time, and Bereavement Leave

  • Paid Parental Leave for eligible parents

  • Generous employee wellness benefit (ski pass, gym membership, spa treatments, or other)

To apply, please submit resume and 3 professional references to info@seatoski.com

We are looking for team members who are passionate about their work and the community around them, who make it their mission to ensure our clients receive the best possible service and who bring a sense of self and fun to all they do. Come join our team. Sea to Ski – We Treat Your Home Like Our Own

Sea to Ski Property Management is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other status protected by applicable law.