Office Manager/Executive Administrator

  • The National Ability Center
  • 1000 Ability Way, Park City, UT, USA
  • Apr 23, 2022
Full time Admin-Clerical

Job Description

Description

  

Job Summary

The Office Manager/ Executive Administrator provides comprehensive high-level administrative support to the CEO, Executive Team and Board of Directors. The position contributes to the efficiency and ability of the NAC to provide a high-quality program and grow the mission by providing personalized and timely support to the organization. A primary function of this and every other job at the National Ability Center is to ensure that each member, guest, and visitor of the National Ability Center receives the highest caliber of service.

 
 

Major Tasks and Responsibilities

• Provide high-level administrative support to the Executive Team with great attention to detail, including extensive calendar management, scheduling, confirming appointments, travel planning, maintaining organized paper and electronic files, and supporting written and verbal correspondence to key stakeholders (including screening incoming calls and reviewing mail).

• Act as the point of contact among executives, staff, board, donors and other external partners

• Create and distribute board and committee meeting minutes. 

• Maintain annual calendar of all organizational items, board and committee meetings and assist in meeting material preparation, distribution and follow-up.

• Act as primary contact for board members and members of the executive team, handle information requests from the board, and ensure follow-up actions are driven to closure and communicated to all necessary parties.

• Manage and support the executive team in the accurate tracking of executive expense reports, receipts, in-kind contributions and other related documentation.

• Create and edit presentations and materials with a thoroughness and quality suitable for senior level audiences, including executive leadership team and the board of directors.

• Prepare executive team, board and staff representatives for donor and community presentations.

• Support the development and distribution of board and staff education materials.

• Supervise and facilitate Board meetings and events (planning, logistics, presentations, minutes).

• Promote opportunities for stakeholders to engage with National Ability Center programs and events. This may include but is not limited to volunteers and donors.

• Provide support for general office reception, including greeting visitors, answering phones and leading facility tours as needed.

• Maintain a welcoming environment focused on customer care throughout the National Ability Center facilities.

• Other duties as identified.

Requirements

 

Requirements

• Bachelor's degree or equivalent professional experience 

• Excellent interpersonal communication, relationship building and stewardship skills.

• Requires a high degree of diplomacy and discretion in the handling of confidential information and interaction with key community leaders.

• Detail oriented

• Ability to personally connect with, network and engage diverse groups of internal and external stakeholders.

• Commitment to delivering high-quality work aimed at results.  Accountable to organizational and personal goals and objectives.

• Demonstrated ability to work productively, collaboratively, independently, and within a team.

• Flexible with a strong work ethic to accommodate multiple responsibilities and shifting priorities.

• Ability to positively receive and provide job coaching for personal development.

• Proficiency with Microsoft Office programs and database management.  Experience with Salesforce a plus. 

• Commitment to a positive, fun and team-oriented working environment.

Benefits

• Medical, Dental, paid time off, paid holidays, Long-term disability and other benefits as outlined in the employee handbook.